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Work Authorization Forms (WAF) Coordinator

Department: Operations
Location: Portland, OR

Vigor Values

Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.

 Truth: We seek the truth, and we speak the truth
We act on what we know is right
: We seek mastery, and adapt to a changing world
We care about the people we work with, and the world we live in

POSITION SUMMARY:  The Work Authorization Forms (WAF) Coordinator administers the work authorization process and oversees the process for the Work Authorization Forms and Technical Work Documents (TWDs) for all repair activities throughout the course of ship’s availability.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES: (This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities) 

  1. Verifies that ship’s systems are properly tagged out and safe prior to allowing work to be done.
  2. Validates that all tags hung have been fully completed and hung properly.
  3. Audits tags to ensure they are placed in the right location and they have not been tampered with.
  4. Accurately enters and logs tag out information into electronic database and on binders for each ship.
  5. Act as liaison between Ship’s crew, Subcontractors and production department for all repair activities in matters of WAFs and Tagouts with the goal of 100% compliance and zero violations.
  6. Attend meetings and send out correspondences to ensure there is clear communication between Project Management, Subcontractors, Ship’s crew and Production Department
  7. Conducts training on Tagout and WAF requirements.
  8. Other duties as assigned.

Operates within general parameters, but must use sound judgment and independent decision making when carrying out job responsibilities.  


The person interfaces with project management, production personnel, vendor personnel and Government personnel.


High School Diploma or GED Certificate is required. BA in quality technology, engineering, mathematics, the basic sciences or related fields or equivalent experience is preferred. The person must meet eligibility requirements to obtain a NAVSEA issued access badge.

Minimum of 5 years of increasing responsibility and experience in the quality profession for a heavy manufacturer or shipyard is desired. A minimum of 3 years of increasing responsibility in project management experience is desired. Experience including work in an ISO 9000, Mil-Q-9858A or MIL-I-45208A QA Program required.


Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. The individual may be required to be in production areas in yard and onboard ships. He/she must be able to walk to and from job sites. The person must be able to climb inclined stairways and vertical ladders.   The incumbent may be required to lift up to 20 pounds. Good finger, hand and wrist dexterity required for extensive computer operations. He/she may be required to work more than 8-hour shifts and weekend work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While in the production area may be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Vigor and its wholly owned subsidiaries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.