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ILS Project Manager II

Department: Project Management
Location: Vancouver, WA

Vigor Values

Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.

Truth: We seek the truth, and we speak the truth
Responsibility:
 We act on what we know is right
Evolution
: We seek mastery, and adapt to a changing world
Love:
 We care about the people we work with, and the world we live in

POSITION SUMMARY:

This position has full authority and responsibility for management of the execution of the Integrated Logistics Support (ILS) scope on the MSVL Program. The individual provides primary interface to the ILS team throughout the project. Through project team members, the ILS Project Manager will review the application of labor and materials to achieve timely, better-than-bid results and assure customer satisfaction.

Logistics support services include logistics, supply support and planned maintenance development support services as well as subcontractor management. A major part of the Senior Logistics Project Manager position will be to manage all work done by a prime subcontractor, who is the majority owner of all logistics based work. Subcontractor management scope includes, but not limited to:

-        Page-based Technical Manual Development and Delivery

-        Interactive Electronic Technical Manual (IETM) Development and Delivery

-        Reliability Analysis

-        Supply Support

-        Classroom Training Development

-        Parts List Development and Maintenance

-        Maintenance Program Support

-        Obsolescence Reporting

-        Configuration Management

Position requires strong project management skills. Candidates must have excellent communication, presentation and interpersonal skills; demonstrated leadership and management skills as evidenced by previous work experience; and have a strong customer service orientation[JD1] .

Candidate must communicate effectively (both orally and in writing) with all levels of company personnel as well as other subcontractors, Government civilian and military personnel. Ensures all deliverables comply with good quality practices and comply and conform to Contract Data Requirements List (CDRL) requirements including required Data Item Description (DID) documentation. Ensures subordinates and subcontractors carry out all assigned duties in a timely and efficient manner per requirements.

The role operates within general parameters, but must use sound judgment and independent decision making when carrying out job responsibilities. Has the ability to influence and recommend modifying existing protocols. Will be responsible for $2-4M annual revenue and reliability bonus generated from sustainment of delivered and deployed boats. The incumbent is held accountable for the overall guidance and consistency across projects to ensure profitable performance of the work is achieved. The incumbent has profit and loss responsibility for his/her projects as well as, a critical role in securing revenue for the Company.

 

 

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:

(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)

  1. Plans, estimates, negotiates, staffs, and directs the work, on assigned projects. Resolves any internal or technical issues that arise over the productive, safe management of the project.
  2. Meets or exceeds realistic expectations for quality, productivity and safety on projects, and manages the customer relationship through any changes in the scope and price of the project to assure continuing customer satisfaction and profitable project closure.
  3. Resolves issues on a day-to-day basis with customers, stake holders, and other interested parties. Represents the Company fairly and consistently when interacting with customers.
  4. Works closely with the Contracting & Estimating department to estimate, plan, execute projects. Provides all necessary documentation for billings and negotiation of change orders in a timely manner. Advises Contracting Department of opportunities to increase profits and avoid losses.
  5. Interprets specifications, plans project sequencing and coordinates the various phases of the project. Ensures that change order requests and Condition Found Reports (CFRs) are properly written, and approves them before providing them to the Project Management team.
  6. Writes timely and accurate documentation of each job and contributes accordingly to final written specifications.
  7. Confers with supervision and project management staff, and shop personnel and suppliers of materials, to resolve repair problems and to improve repair methods.
  8. Plans, coordinates and directs ILS production activities for assigned projects. Audits subcontractors’ reports and monitors job progress to ensure that manpower utilization and allocation meets job requirements. Works with Production Management when manpower changes are necessary.
  9. Prepares monthly management reports and updates weekly metrics on work progress, materials used and costs, and adjusts work schedules as indicated by reports. Ensures adherence to the work process reports.  
  10. Leads the project team in a project close out review of each completed project, and assures complete documentation and dissemination of all lessons learned in order to capture best practices and to avoid repeating mistakes. Ensures that lessons learned on own and other projects are captured in the preplanning phase of new projects.
  11. Ensures that worker safety and environmental concerns are constantly monitored, and that problems are effectively resolved.
  12. Assesses and documents overall work performance of direct reports by close of project, providing feedback to same. Ensures performance documentation by managers or supervisors of all assigned project personnel. Clearly identifies strengths and weaknesses of project team members and recommends specific development activities.
  13. Remains technically competent, ensuring personal skills remain current with changes in the field and consistent with Vigor's productivity improvement initiatives.
  14. The Project Manager is actively involved at an operational level in reviewing the relevant costs data, quality and capability for performing work internally versus subcontracting to outside suppliers and vendors. The incumbent is responsible for the decision to make or buy a product or service for the particular project under their direction after thorough analysis of relevant information.
  15. The Project Manager plays an active role in managing or providing oversight for the subcontractor and/or vendor performance on the project, including setting expectations for such groups. It is critical to the overall profitability of the project that the Project Manager actively monitors and drives the performance standards of all subcontractors/vendors and holds them accountable.
  16. Conducts recurring integrated product team (IPT) meetings with team members, subcontractors and customer as the primary means of communication and status of activities across organizations.  Meeting agendas and minutes are required to be distributed to the IPT stakeholders.

 

 

 

SUPERVISORY RESPONSIBILITY:

The role is responsible for managing approximately 1 to 2 individuals within the Integrated Logistics Support Team as well as a large Subcontractor Scope. Responsible for management of direct ILS production activities for assigned projects. Audits subordinates’ and subcontractors reports and monitors job progress to ensure that manpower utilization and allocation meets job requirements. Works with Production Management when manpower changes are necessary.

INTERPERSONAL CONTACTS:

The Senior Logistics Project Manager coordinates his/her efforts with managers and supervisors at all levels in the business unit and with support services managers. The incumbent must be effective at influencing and collaborating with other managers and peers not in the direct line of authority in order to perform successfully. The position represents the Company through formal and informal interactions with the customer. Additionally, the individual interacts with industry peers on a less frequent basis.

 

KNOWLEDGE SKILLS AND ABILITIES:

 

 

 

EDUCATION AND/OR EXPERIENCE:

 

PHYSICAL DEMANDS:   Work is conducted in a dynamic, fast-paced shipyard with moderate to loud noise levels from production activity in the shipyard. The individual will be required to be in production areas in yard and onboard ships. He/she must be able to walk to and from job sites. The person must be able to climb inclined stairways and vertical ladders; to enter confined areas and tanks; to work at heights.   He/she may be required to work more than 8-hour shifts and weekend. The incumbent must be able to frequently bend, squat, crawl, twist   and may be required to lift up to 50 pounds. There may be local travel and out-of-town travel (including air travel) up to 10% of the time with notice.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:   While in production areas will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Location: Negotiable

Vigor and its wholly owned subsidiaries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, disability or genetics. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.