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Project Manager ll

Department: Project Management
Location: Seattle, WA

Summary: With full authority and responsibility for project profits and losses, this position manages all aspects of assigned ship repair projects.  Projects managed may range from $1 million to $10 million and last from one to 12 weeks or longer.  Provides primary customer interface throughout the project.  Through project team members, manages the application of labor and materials to achieve timely, better-than-bid results and assure customer satisfaction. In addition to managing ship repair projects, the position also manages aspect of the operations of the regional location. In all aspects of the job, the incumbent displays leadership reflecting the company vision, makes difficult decisions, shows respect for others and acts in the best interest of the company.

Duties:
1. Plans, estimates, negotiates, staffs, directs the work, and reconciles final billings on assigned projects. As the top decision maker on the project, resolves any internal issues that arise over the productive, safe management of the project. Leads the post-project review to capture learning's applicable to future projects.
2. Meets or exceeds customers’ realistic expectations for quality, productivity and safety on projects, and manages the customer relationship through any changes in the scope and price of the project to assure continuing customer satisfaction and profitable project closure.  Resolves issues on a day-to-day basis with customers, owners, Port authorities, and other interested parties.  Represents the company fairly and consistently when interacting with customers.
3. Works closely with the Estimating Department to develop estimates for regional work. Ensures completeness of bid packages are consistent with required deliverables.
4. Interprets specifications, plans project sequencing and coordinates the various phases of the project to prevent delays and avoid rework.  Ensures that change order requests and condition found reports (CFRs) are properly written, and approves them before submittal to the customer.
5. Writes timely and accurate documentation of each job and contributes accordingly to final written specifications.  Confers with supervision and project management staff, and project inspectors and suppliers of materials, to resolve repair problems and to improve repair methods.
6. Plans, coordinates and directs production activities for assigned projects.  Through subordinate supervision, assures appropriate daily project staffing.  Audits subordinates’ reports and monitors job progress to ensure that manpower utilization and allocation meets job requirements and bid expectation.  Makes appropriate changes as necessary.
7. At time of bid package preparation, works closely with estimating department to solicit proposals from subcontractors and vendors. Evaluates, sets up, and manages subcontracts for support work on awarded projects.
8. Oversees and coordinates the operations of the assigned regional location.  Establishes and maintains effective working relationships with vendors, customers, and labor unions.  Represents the company in interaction with the regional location lease holder. Interacts effectively with the labor union and local labor sources to assure available labor as needed for projects.
9. Coordinates and assures appropriate purchasing and shipping and receiving processes are used for tools, equipment, and other products needed at the regional location.  Arranges for and monitors maintenance and repair of tools, equipment and facility amenities. Manages facility security requirements.
10. Manages overall quality assurance activities including compliance, certifications and qualifications for the regional location and specific assigned projects.  Serves as the regional safety officer; leads regular and special safety meetings; monitors worker safety and environmental concerns; conducts safety investigations and resolves problems; maintains detailed documentation of safety and quality assurance activities.
11. Applies full knowledge of applicable labor contracts in working with and assigning employees, investigating complaints, and taking disciplinary action.  Researches and responds at the first and second steps of the grievance process, seeking solutions to minimize conflict, focus on the business needs and adhere to contractual agreements.
12. Assesses and documents overall work performance of direct reports by close of project, providing feedback to same.  Investigates violations of work place rules and determines disciplinary action using the consulting services of Human Resources.  Ensures performance documentation by managers or supervisors of all assigned project personnel.  Clearly identifies strengths and weaknesses of project team members and recommends specific development activities.
13. Remains technically competent, ensuring personal skills remain current with changes in the field and consistent with organizational productivity improvement initiatives.

Supervisory Requirements: The position manages as many as fifty employees either directly or through subordinate supervisors.  Those managed and supervised have varying degrees of technical expertise and reading/writing skills.

Required Background and Education:
• Education equivalent to Bachelor’s degree in a technical discipline associated with ship repair; preferred degrees include: Marine Engineering, Shipyard Management and Naval Architecture, knowledge of Navy Standard items, Work Authorization forms, Test and Inspection Plans and ITAR preferred

• Two (2) to Five (5) years of recent and progressively more complex ship repair/maritime work experience demonstrating in-depth ship repair and production knowledge and project management capability. 
• Recent shipyard experience that demonstrates understanding of the operational management components of the job is required.
• The critical criterion is specific, demonstrated success in planning, staffing, coordinating and profitably executing multi-trade, extensive, labor-intensive, multi-phased projects.

 

Any combination of education and experience that is equivalent to at least 10 years relevant and recent experience will be considered. This includes similar military experience dealing with ship repair.

Knowledge of: ship systems particularly how they interact and construction/repair sequencing; principles and practice of managing large numbers of employees and motivating them to peak performance; budgeting and financial statements; ways to create metrics to support operational improvements.

Ability to: grow the profitability of a business unit through both revenue enhancement and cost reduction; influence and lead others in achieving a shared vision; mentor others by modeling respectful behaviors; apply a systems approach to work planning and execution; apply financial expertise in accomplishing labor intensive projects; make careful and judicious use of labor in a complex multi-craft, union work environment; provide strong customer service and achieve customer satisfaction while meeting profitability goals; effectively communicate orally and in writing with diverse groups such as customers, vendors, labor representatives and officials at all levels; handle multiple priorities with independence and good judgment.

Skill in: leadership skills including conflict resolution, real-time decision making, high performance expectations and inspiring employees to meet them; developing estimates; interpreting and applying complex contracts both in the accomplishment of the work and in the management of labor; maximizing revenues and profits on project using art and science of negotiations;  strong entrepreneurial outlook with clearly demonstrated sense of ownership over the process and the results.

Work Environment Requirements: The physical demands for this position are light to moderate.  May require some lifting or assistance with heavy equipment.  The incumbent of this position is required to stand for extensive periods of time, in external climates.  Must also be able to work long hours, travel via various modes of transportation, and work any day of the week at any time of the day as required to meet customer needs, business objectives and to achieve delivery of service deadlines. The work environment for this job is demanding and potentially hazardous due to work on or inside ships as well as travel around ship repair yard. 

Vigor and its wholly owned subsidiaries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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