Career Opportunities with Vigor

 

Careers At Vigor
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Our approach is simple. We value hard work and smart thinking. Every member of the Vigor team is accountable for the success of the company. We don’t accept the status quo. We minimize barriers and bureaucracy so everyone is empowered to get the job done. We respond quickly to market conditions and our customer’s needs. We take safety and our responsibility for environmental protection seriously.

What is vigor? It’s physical and mental strength. It means effort, energy and enthusiasm. Vigor is the capacity to survive and grow. What is Vigor? It’s our people.

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Administrative Assistant I

Department: Operations
Location: Clackamas, OR

Vigor Values

Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.

Truth: We seek the truth, and we speak the truth
Responsibility:
 We act on what we know is right
Evolution
: We seek mastery, and adapt to a changing world
Love:
 We care about the people we work with, and the world we live in


POSITION SUMMARY: 

This position is designed to provide direct administrative support to the respective department and to facilitate the smooth accomplishment of work through timely record keeping, file maintenance and other related tasks. 

                       

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES: (This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)

  1. Welcomes department guests and customers by greeting them and following a check-in system, in person or on the telephone; answering or directing inquiries.
  2. Receives, sorts, files and disseminates incoming and outgoing mail and documents. Duplicates, collates and distributes office material.
  3. Produces information for the department by drafting correspondence, reports and procedures for final review by others; inputting information into spreadsheets; accomplishing other clerical results as necessary.
  4. Assists with monthly expense reports and invoicing.
  5. Provides assistance with scheduling and catering for meetings and events.
  6. Maintains department appointment schedules and assists with travel as needed.
  7. Acts as liaison with other departments.
  8. Performs independent research on department problems or projects after initial instructions from and presents findings and recommendations.
  9. Orders and maintains department supplies and copier/printer maintenance.
    1. More specific tasks and activities will be determined by the assigned department and/or project.
    2. Duties and projects may be specific to the location and/or Manager. The job duties will be outlined accordingly within the scope and specification of this position.

 

JOB SCOPE:  

This job is performed within established procedures using a variety of computer applications and office equipment. This is the entry level position in the department. The work consists of fairly standard procedures and tasks where basic analytical ability is required. The position follows established guidelines with limited authority to deviate. The incumbent typically receives more frequent supervisory direction. Decisions are typically limited to responding to narrow scope questions, conducting simple research into data readily found. The position reports to the Department Manager or other Designee.

 

 

SUPERVISORY RESPONSIBILITY:         None 

 

INTERPERSONAL CONTACTS:  

The Administrative Assistant coordinates his/her efforts and interacts with a variety of employees, ranging from hourly craft to managers depending on the assigned department. The communications are of a non-complex nature.

 

KNOWLEDGE SKILLS AND ABILITIES:

  • Excellent interpersonal and communication skills, both oral and written for constant interaction with all departments and employee levels and outside customers.
  • Must have the analytical ability to research problem areas and special requests.
  • Must have ability to use PC and software applications such as MS Office and data base programs.
  • Excellent organizational skills.
  • Ability to exercise sound judgment, work well independently, prioritize duties and follow through tasks to completion.
  • Knowledgeable of principles and techniques of modern office procedures, business letter writing, record-keeping, bookkeeping and reporting processes.
  • Must be able to handle competing priorities and deadlines effectively and respond well to last minute, high priority, and time sensitive projects.
  • Must be willing to take initiative.
  • Possess the ability to quickly learn processes, procedures and applications utilized in performing the job responsibilities. 
  • Knowledgeable of the proper usage of English, spelling, grammar and punctuation. 

 

EDUCATION AND/OR EXPERIENCE:

High School Diploma or GED Certificate is required. Associate’s Degree in business or other field related to the assigned department is preferred.

 

Minimum of two years of experience in providing administrative support work and demonstrated knowledge of office procedures and practices is required.

 

CERTIFICATES, LICENSES AND REGISTRATIONS: None required.

 

PHYSICAL DEMANDS:

Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. There may be times where the individual will be in production areas in yard and onboard ships. The incumbent must be able to walk to and from job sites. Also, the person may be required to work more than 8-hour shifts and weekend work. On occasions the incumbent may be required to lift up to 20 pounds. There may be the need to travel locally up to 10% of the time and/or out-of-town (including air travel) up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

WORK ENVIRONMENT:

While in production areas, the individual will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Vigor and its wholly owned subsidiaries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Vigor and its wholly owned subsidiaries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, disability or genetics. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

EEO is the Law Poster

EEO is the Law Poster Supplement

If you require special accommodation to submit an application please call 877-778-8421 and follow the directions to leave a detailed message. Someone will attend to your request within two business days. If you do not have access to a computer please call 877-778-6729 to learn where in your community you can submit an online application.

Vigor and its wholly owned subsidiaries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, disability or genetics. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

EEO is the Law Poster

EEO is the Law Poster Supplement

If you require special accommodation to submit an application please call 877-778-8421 and follow the directions to leave a detailed message. Someone will attend to your request within two business days. If you do not have access to a computer please call 877-778-6729 to learn where in your community you can submit an online application.

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